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Privacy Policy

Effective Date: [14th of June 2025]

Last Revised: [14th of June 2025]

This Privacy Policy explains how the Sandwich Community Events Association (SCEA) (“we”, “us”, or “our”) collects, uses, and protects your personal data when you visit our website https://sandwichevents.org.uk, in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and other applicable data protection laws.

1. Data We Collect

We may collect and process the following personal data when you interact with our website:

  • Contact Information: name, email address, phone number – retrieved via our contact form

  • Application Details: information submitted through either the Event Application Form or the Volunteer Application Form

  • Communications: any correspondence you send Sandwich Community Events Association

  • Session Usage Data: IP address, browser type, pages visited, and other usage statistics (via Google Analytics)

2. How We Use Your Data

We use the data collected for the following purposes:

  • To respond to your enquiries or event applications

  • To communicate with you regarding event updates or community news (only if you’ve opted in)

  • To improve the website and user experience via analytics

  • If you have used an application form, we will store your data in our secure database. This will allow our teams to access your details in order to process your inquiry further.

  • To comply with legal obligations

3. Legal Basis for Processing

Under GDPR, we rely on the following lawful bases to process your data:

  • Consent: When you voluntarily provide personal information through our forms

  • Legitimate Interest: For internal analytics and website improvement

  • Legal Obligation: If required to retain or disclose certain data

4. Data Retention

We retain your data only as long as necessary for the purposes outlined above or as required by law. You may request that your data be deleted at any time (see Section 6).

5. Data Sharing and Third Parties

We do not sell or rent your personal data to third parties.

However, we use the following third-party services that may process your data:

  • Google Analytics: to monitor website usage and performance. Google’s Privacy Policy
    These third parties are data processors under GDPR and are contractually obligated to handle your data securely.

  • Our Affiliate Members: we may share personal data obtained from you with our members – only if it’s in your interest, or we have express consent from you to do so.
    Our members are: (Sandwich Salutes the 40’s, Sandwich Food Fayre, Le Weekend, Sandwich Folk and Ale, Kent 50’s Festival, Sandwich Festival, Sandwich Arts Week, and Sandwich Community Christmas Lights).

6. Your Rights Under GDPR

You have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your personal data (“right to be forgotten”)

  • Object to or restrict certain types of processing

  • Withdraw consent at any time

  • Lodge a complaint with a supervisory authority (e.g. the ICO in the UK)

To exercise your rights, please email us at [[email protected]].

7. Cookies

We use cookies for functionality and to analyse website traffic via Google Analytics. By using our site, you agree to the use of cookies unless you disable them in your browser settings.

You can learn more about cookies in our [Cookie Policy].

8. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

9. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Sandwich Community Events Association
Email: [[email protected]] 
Website: https://sandwichevents.org.uk

10. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised.

11. Variation to this Policy

This policy pertains solely to the organisation – Sandwich Community Events Association.

Sandwich Community Events Association, (SCEA), is its own constituted group, with its own committee. We act as an umbrella organisation for our members. Our members are (Sandwich Salutes the 40’s, Sandwich Food Fayre, Le Weekend, Sandwich Folk and Ale, Kent 50’s Festival, Sandwich Festival, Sandwich Arts Week, and Sandwich Community Christmas Lights).

  1. Data Submitted Directly to our Members:
    If you submit any personal data directly to one of our members, we will not receive this information – though they may share it with us.
  2. Liability:
    Sandwich Community Events Association bears no responsibility for its member organisations, and the way they handle any personal data which you send them directly.
  3. Accessing any Personal Data held by one of our member organisations:
    1. You may submit a Subject Access Request to any of our members to see whether they hold any personal information about you.
    2. You may request their privacy policy pertaining to the way they handle data.
    3. You may request that they delete the personal data they hold about you.
    4. You can find the contact details for all our member organisations on our contact page.